Bookkeeping and accounting can be time-consuming tasks on their own. If you’re handling multiple users and clients, the time required can quickly pile up.

At Kinsta, we’re always working to support our customers’ business with new features to make their life easier. That’s why we’ve implemented a per-user automatic invoicing system where you have full control over the recipients of your invoices.

If you’re managing different users in your Kinsta account, or rely on a partner who takes care of billing for you, you can ensure all invoices are sent automatically to multiple email addresses at the end of the month.

Where Do I Find My Invoices?

First of all, you always have access to your invoices right within MyKinsta.

All invoices feature the invoice number, the amount been charged, the billing cycle (monthly vs yearly), invoice creation date, and the start/end dates taken into account.

View your invoices in MyKinsta.
View your invoices in MyKinsta.

To access your invoices, here’s what you should do:

  1. Log in to MyKinsta.
  2. Click on Company.
  3. Select the Invoices tab.

Here you’ll find a list of all your invoices. If you’d like to download any of them as a PDF file, click on the download icon on the right.

Download an invoice from MyKinsta.
Download an invoice from MyKinsta.

The PDF version of your invoice has all the information you need like the total amount due, start and end dates of the service billed, taxes (if applicable), Kinsta account balance, just to name a few.

Depending on your browser and settings, the PDF may open in a new tab instead of downloading to your local computer. If that happens, at the top of the page there will be a link to download your invoice as a PDF file.

Download your Kinsta invoice as a PDF file from your browser.
Download your Kinsta invoice as a PDF file from your browser.

For customers on annual plans, we’ll generate only one invoice per year instead of monthly invoices. This doesn’t take into account any active add-ons or overages, which are billed on a per-use basis.

How to Manage Users Who Receive Invoice Emails

With our multi-user feature, you can create and manage a team and give them access to various aspects of your account such as billing.

Company owners and company administrators are the only user roles who are able to add, remove, and edit users in any account. For a detailed explanation of the different access types, please take a look at our knowledgebase article about how MyKinsta user roles work.

To grant access to invoices and automatic invoice emails, you can create company billing users.

company billing user is a special role that only sees billing details and company settings. They can see/receive invoices and modify company details like name, address, and payment method. They do not have access to any websites in any way.

To invite a user to your company billing so that they can start receiving automatic invoice emails, here’s what you should do:

Step 1: Log in to MyKinsta.

Step 2: Click on Users in the menu to access the users’ section.

Step 3: Click on the Invite users button in the top right.

Inviting users in MyKinsta
Inviting users in MyKinsta

Step 4: Enter the email address of the user you’d like to invite.

Step 5: Select Company Access from the dropdown menu.

Granting company access to new users
Granting company access to new users

Step 6: Select the Company billing option.

Giving company billing privileges to users
Giving company billing privileges to users

Step 7: Click the Invite user button at the bottom to send your invitations.

If you need to re-send the invitation to a user, you can use the Resend button next to the pending invitation. You can also click the trash can icon to delete the pending invitation.

Pending MyKinsta Invitation
Pending MyKinsta Invitation

Enabling Automatic Invoice Emails in MyKinsta

Automatic invoice emails are disabled by default for every user. If a user would like to start receiving invoices via email automatically, they’ll need to enable this feature in their own User Settings in MyKinsta:

  1. Log in to MyKinsta.
  2. Click on your user avatar in the lower-left corner.
  3. Click on the User Settings option.
  4. Click on the Notifications tab on the User Settings page.
  5. Scroll to the Invoice in email section and toggle the switch to on.
Enable automatic invoice emails in MyKinsta.
Enable automatic invoice emails in MyKinsta.