Project management involves planning, organization, and discipline to follow procedures and policies to ensure teams meet their project deadlines and stay within budget.

This usually involves working with multiple members on a team to achieve pre-determined goals and objectives. That’s why WordPress project management plugins are so essential for teams in web development, social media, marketing, real estate, and many other small business categories.

Project and task management are even needed for individual workers like freelancers and contractors.

Quality control checks by a project manager might also be involved to make sure things are up to a certain standard. The market for these plugins isn’t that expansive, but WordPress does have some creative solutions for managing your projects right on your dashboard.

We have gathered up the top WordPress project management plugins and tools with WordPress integration which can help you stay organized and on tasks.

Ready to check them out? Let’s go!

Top WordPress Project Management Plugins and Tools in 2020

Plugins and tools are listed in no particular order.

Whether you're a freelancer or a team lead, stay on task and organized with these 13 project management tools 💪Click to Tweet

1. WordPress Project Management by UpStream

The UpStream project management plugin is a free WordPress tool that allows you to easily manage any type of project, right from within your WordPress website. Your clients can track the progress of their projects via the frontend project view. You can also set milestones, mark bugs, and start a project discussion thread where everyone on the project is able to chat with each other.

WordPress Project Management plugin

WordPress Project Management WordPress plugin

This is a completely free core plugin, but it also has premium extensions which allow you to add frontend editing capabilities as well as project timelines. You can find the premium extension list here, with a few favorites including Calendar View, Customizer, Custom Fields, and Email Notifications.

The pricing begins at $39.50 per year for updates, support, and a few extensions. The real extension bundles come into play when you choose bigger packages. It appears that you can’t purchase the extensions individually.

Overall, UpStream looks like a viable project management solution for anyone looking to keep costs low without sacrificing value. You can customize fields and colors for your own organization and generate an unlimited number of projects and users. We also like the calendars and Gantt charts for visualizations of the projects.

Features That Make WordPress Project Management by UpStream a Great Choice:

2. Monday.com with the WooCommerce Integration

Monday.com is a workhorse of a project management software that runs separate from WordPress and can be utilized by any organization. We still like it for WordPress since it has a WooCommerce integration. With a link like this, you’re able to take advantage of the clean Monday.com interface to manage your team’s projects and send things like online orders and inventory levels to the project management software.

The basic software offers stylish organization for small teams and large businesses, combining elements for project management with sales, marketing, and development tools. You can create detailed plans for jobs and track your progress while linking the progress to certain people in your organization.

We like that collaboration is a big part of Monday.com, and it’s also possible to generate powerful reports.

Monday.com Project Management Software with WooCommerce Integration

Monday.com Project Management Software with WooCommerce Integration

Establishing a brand in the busy project management software market is a tough task, but Monday.com has managed to build a followership and prove that it’s just as capable of the big dogs (it’s also one of the strongest Trello alternatives out there).

Monday.com is a highly visual project manager, and the WooCommerce extension supports syncing for orders, products, and other fields. This establishes a high-level picture of your store and tells employees which projects must be handled first.

When thinking about pricing, you don’t have to pay for the WooCommerce integration. However, Monday.com does get a little pricey when you add more users. Having said that, it’s designed to grow with your business and should pay for itself rather easily. The starting price is $8 per user per month, with a minimum requirement of five users, but if you pay annually you could get it for $39 per month.

Features That Make Monday.com a Great Choice:

3. WP-Client with Project Management Extension

WP-Client is marketed as an all-in-one business plugin. But what does that mean? As a summary, the WP-Client plugin is a client manager, with tools for sending invoices, sharing files, sending messages, and logging conversations with those clients. So, it’s a solid plugin that you may find useful if you have a long client list and required elements like invoicing and file sharing.

However, we’re talking about project management plugins, so how does the WP-Client plugin fit into that category?

WP-Client has several extensions, but one of them is called Project Management. It does exactly what we need it to do by helping you coordinate projects with teams and loop in your clients. Again, if you don’t require a client manager, you might as well look elsewhere. But this is a nice opportunity for those who wouldn’t mind receiving two small business plugin options in one.

WP-Client WordPress plugin

WP-Client WordPress plugin

The actual WP-Client plugin sells for $59. That’s a one-time licensing fee, but you can upgrade every year to receive plugin updates.

There are three other packages for the plugin, going all the way up to $349. Each plan contributes a few extra addons or features, so it depends on what you’re looking for.

Features That Make WP-Client a Great Choice:

4. Avaza with Third-Party Integrations

Avaza doesn’t offer a direct WordPress plugin, but there’s a long list of integrations through Zapier, some of which are designed for WooCommerce, while others stick with standard WordPress functions.

Some of the features involved with the integration include the ability to send invoices between WordPress and Avaza, and options to create new tasks, projects, customers, and products without any need to copy these details over from one program to the other.

The integration doesn’t cost a dime, but most companies using Avaza pay a premium. However, there is a free plan that supports unlimited collaborators, one user, and five active projects. So, a very small company could take advantage of that.

Otherwise, the pricing begins at $9.95 per month for 20 active projects and two users, all the way up to $39.95 per month for unlimited active projects.

Avaza WordPress plugin

Avaza WordPress plugin

All plans include regular free updates, secure data, and mobile-friendly versions to access your projects and users from mobile devices. We like that the Avaza software integrates with QuickBooks Online and Xero, streamlining the accounting process.

Some other parts of the Avaza suite include resource scheduling, online invoicing, and expense management. That’s all in addition to project management, making the pricing look even more interesting.

Automating communication between Avaza and WordPress is key to making this integration work well when it comes to project management. We enjoy that you can add new users and write comments about projects from either system and sync with the other.

There’s a long list of other actions that trigger new resulting actions for WordPress or Avaza. The Avaza project manager interface is similar to Trello, showing multiple boards for dragging and dropping tasks from left to right.

Multiple views are provided, and you can track the percentage of the project done with no problem. Combine that with task tagging, collaboration, and a smart email integration and it’s clear that Avaza stands out.

Features That Make Avaza a Great Choice:

5. SP Project & Document Manager

SP Project & Document Manager (formerly called Smarty Pants) is a robust WordPress project management plugin with many great features. Developers divide the features into administrator features and client features then incorporate premium features for those who need them.

As an administrator, you have complete control over user access. You can upload files to each client and project page and get an overview of the past client uploads.

You can also add staff, suppliers, vendors, subcontractors, and partners. Users at all levels can create projects according to your permission parameters. Clients can upload multiple files, delete files, and search for files by name. They also have the ability to rename files.

SP Project & Document Manager WordPress plugin

SP Project & Document Manager WordPress plugin

The Community Version is given away for free, with features for uploading and managing an unlimited number of files. You can also secure documents, customize emails, and embed certain types of media files from YouTube and other websites. The primary purpose of the SP Project and Document Manager plugin is to share files in a fast and efficient manner. It includes a few standard project management settings, but it’s typically used for files, especially when sharing large files between clients and employees.

That Community Version is completely free. The Premium version is listed on the SP Website for $75 (single license). It’s $125 to put the plugin on up to three sites and $195 for five sites. As a whole, this premium version is more for giving you access to the wide range of addons sold by the developers. There’s a list of dozens of extra addons, including options for Amazon S3 integrations, WooCommerce support, and additional form fields.

From healthcare to banking, and education to manufacturing, the SP Project and Document Manager plugin is a valuable option for expanding upon your current project manager or potentially using it as a primary tool. Having said that, we assume that the majority of users will consider this as a way to compliment a more powerful project management plugin.

Features That Make SP Project & Document Manager a Great Choice:

6. Airtable with Third-Party WordPress Integration

Airtable offers a few ways to integrate its software with the WordPress content management system. The first is through the API, which means you’ll need a developer to integrate (many project management software provides API access, so this isn’t that groundbreaking). The other is with Airtable’s WordPress integration (powered by Zapier).

Airtable is often considered a top project management tool for businesses of all sizes. The pricing is desirable as well, starting at $0 per month for up to 1,200 records in your databases. The $10 per user per month plan is more realistic for small businesses. There’s also an Enterprise version that requires a custom quote. The WordPress integration is free and doesn’t take long to install.

Airtable

Airtable

Airtable is completely different from the trendy Trello-style project management design, or the Kanban setup that we see in so many project managers.

Instead, Airtable issues databases, like spreadsheets, with flexible online tools to organize projects and maintain control over those spreadsheets. It’s seen as a mix between Excel and Trello.

You’re able to set multiple views, including grid view, calendar view, and gallery view. A Kanban solution is provided as well, with filters, tags, and categories possible for all tasks. The integrations are useful for linking to apps like MailChimp, Gmail, and Dropbox. The WordPress integration is great for making new records in Airtable when certain triggers happen in WordPress. There are also options to archive old WordPress content into an Airtable database.

Features That Make Airtable a Great Choice:

7. Freedcamp with Third-Party Integrations

Freedcamp provides project management elements for task lists, Kanban boards, subtasks, and other essentials, all organized into a neat package. It has support for developers to integrate with WordPress using its API.

As an easier solution, you can link WordPress or WooCommerce to Freedcamp with the help of Zapier. Triggers and actions are automated through this process. You could add a comment or coupon to Freedcamp then see it appear as a new item on your WordPress site. Everything from subscription to project creation is allowed, making for an ideal combination.

The pricing for Freedcamp begins as a free offering, with unlimited tasks, storage, and users. The features are severely limited in the free version, but it appears to be a decent plan for small businesses. The next step up is only $1.49 per month per user. Obviously, this is wildly low for a premium project management tool.

Again, features are limited, but we expect many freelancers and small development teams to enjoy this pricing. Even the Enterprise plan is cheap, at $16.99 per user per month.

Freedcamp

Freedcamp

The core apps that come with Freedcamp include discussions, time tracking, milestones, and several others. Uploading files is done with the click of a button, and making milestones for your projects is great for meeting deadlines. Password protection is a prevalent part of the system, making for a more secure environment to let your creativity spread.

The collaboration looks like a strong point as well, since Freedcamp gives you a forum-like discussion section to spread ideas and talk about all current projects.

Several premium addons are available for you to consider. The reason we mention the addons is because you may find that you can get rid of other software that’s more expensive, consolidating everything into your project manager. Addons for invoicing, reports, CRMs, and issue trackers are excellent for bringing together all small business tasks.

It’s also worth mentioning that Freedcamp links to Dropbox and OneDrive and Google Drive, all of which are great for sharing documents.

Features That Make Freedcamp a Great Choice:

8. Panorama

Panorama is a WordPress project management plugin designed to keep your clients and the team in the loop. We should highlight that its free version hasn’t been updated recently, hence you’re strongly advised to test it on a staging environment first.

Still, it’s a tool we think it’s worth checking out because of one of its most outstanding features: visualization. The overall look of the projects makes your tasks easily trackable and evident. It’s also nice to see how the beautiful and simple charts will help you follow up on your deadlines and recognize progress.

As a project management plugin, Panorama incorporates simple modules and modernized features to improve clarity more than anything. In short, it’s designed to be easy to understand instead of cluttered like many other project management tools.

Panorama plugin - WordPress Project Management Plugins

Panorama WordPress plugin

The core Panorama plugin is there for incorporating simple project management into your WordPress site. However, it’s the premium version that’s more of a powerhouse suite meant to scale up your projects (as opposed to simply giving you a few basic features).

As for the pricing, an individual license starts at $$69 for yearly support, updates, and free addons. The developers often offer discounts, so keep an eye out for those. To gain access to the premium addons, consider the Agency Bundle for $99 per year. Check out the Project Panorama website for information on pricing, support, and a full demo.

Some of the free and premium addons include WooCommerce integration, subtasks, Sprout Invoices, sequential tasks, and an image gallery. Outside of the bundles, you have the option to pay for single or multi-site licensing for addons.

Features That Make Panorama a Great Choice:

9. Zephyr Project Manager

Zephyr Project Manager is packaged as a free project manage plugin, with the option to upgrade to a Pro (paid) version (significantly better than the free version, with superior support as well). The free plugin handles projects and tasks, with the help of a mobile app.

Create a personal dashboard and run discussions with attachments for all projects. The premium version sells for a one-time fee of $49 and expands the overall functionality with custom fields, task templates, and an Asana integration, not to mention, several other reports and Kanban-style projects.

Zephyr Project Manager WordPress plugin

Zephyr Project Manager WordPress plugin

From a user’s perspective, the Zephyr Project Manager plugin presents a clean and modern design without the unneeded junk. You can create an unlimited number of projects and customize your interface with logos and colors from your company. Creating projects is done in the WordPress dashboard, where you can then include the details of each project, assign users, and mark tasks and deadlines.

The price is appealing for all organizations, while the cleanliness of the interface will convince many users to stick around. The standard view for managing a project has tabs for the Overview, Tasks, Discussion, and Progress, all of which are accessible with the click of a button. When a user lands on an individual project management page, they’re able to upload files to the project and comment. It’s all rather intuitive and easy to grasp.

Features That Make Zephyr Project Manager a Great Choice:

10. Task Manager Pro

Task Manager Pro is one of the few respectable project manager plugins on CodeCanyon. As with many plugins on the marketplace, the pricing is a one-time fee, then you have the option to pay for additional customer support. Task Manager Pro sells for $36 at the moment, with other plans to extend your customer support and to get an advanced license (used by developers with clients).

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The value is there, considering the Task Manager plugin is cheaper than most premium plugins on this list. Not to mention, you gain support for an unlimited number of projects and tasks.

The all-in-one plugin does the job for managing your users as well since you can generate users, assign roles, and place them into groups and projects. The groups are unique to this plugin, where it’s separate from projects. This means you may have a group, like the marketing team, then assign people in that group to different projects.

The plugin provides improvements across the board when it comes to task updating and progress checkers. In short, users are able to comment when an update is required, or you can receive automated task updates and alarms.

Task Manager Pro WordPress plugin

Task Manager Pro WordPress plugin

Although this WordPress project management plugin isn’t the most popular in the market, it does offer the low price and feature base that every company deserves from a project or task manager. It’s also noteworthy that the developers have a website for documentation, customer support, and a full product demo. There are plenty of CodeCanyon sellers who don’t offer any of that.

Along with a ticket management module for handling your own customer support messages, the Task Manager Pro plugin is a sleek, lightweight solution for handling your clients, employees, and customers in one dashboard.

Features That Make Task Manager Pro a Great Choice:

11. Business Manager – HR, ERP & Projects

The Business Manager plugin compiles a collection of software requirements for running an organization. From human resources management to project management and enterprise resource planning, the Business Manager plugin offers a suite of tools that goes beyond a project management plugin as it handles several departments.

Business Manager – WordPress Project Management Plugins

Business Manager – HR, ERP & Projects WordPress plugin

Visit the Business Manager website to view documentation, screenshots, demos, and more. The developers have a list of upcoming features to look forward to, along with extensions to purchase. With a completely free core plugin, the Business Manager plugin stands out as a high-value and intuitive option for running various parts of your organization.

The only time you need to spend money is if you’d like to use one of the extensions. Even then, most of the features are packaged into the regular plugin, with only two extensions being sold on the website: an Asset Manager and Custom Fields extension. The extensions sell for $29 on a single site and up to $79 for unlimited use.

For some businesses, it makes no sense to download a project manager plugin like this if you don’t need an HR manager, or if you’re already satisfied with your document storage or custom field plugin. There’s no reason to clutter up your dashboard with these extra features. However, we see this is a way for many companies to remove the need for several plugins for HR, documents, custom fields, and project management. If you’re in that mindset, consider the Business Manager plugin to fill all of those needs.

Features That Make Business Manager a Great Choice:

12. Kanban Boards for WordPress

Kanban boards are best known for agile project management and have a very similar feel to Trello (suggested reading: Trello vs Asana). You can use Kanban boards to track sales, editorial calendars, and more. This plugin has a lot of integrations with popular WordPress plugins such as Gravity Forms and Ninja Forms.

The benefits of this plugin include the ability to customize the board for your team and create tasks and projects with the click of a button. You typically estimate how long you think a task will take then track the hours throughout the month.

Kanban Boards for WordPress plugin

Kanban Boards for WordPress plugin

The core plugin is provided as a free download. There’s the option to upgrade to the KanbanPro version for $149 per year or $499 for a lifetime license. The Pro plugin adds a batch of all extensions from the developer, without the need to purchase them all separately. For instance, you receive task comments, advanced user management, and task colors as a Pro user. A few other addons include multiple board functionality, notifications, and task attachments.

Features That Make Kanban Boards for WordPress a Great Choice:

13. Projectopia 

Projectopia is a premium, full-featured WordPress project management plugin available only on CodeCanyon for $59. It was originally designed by an in-house web agency to fulfill their client’s needs and eventually decided to launch it full-time based on feedback and lack of WordPress project management plugins on the market.

You can also check out the official Projectopia website for additional screenshots, demos, and documentation.

Projectopia WordPress plugin

Projectopia WordPress plugin

This plugin was designed for everyone from small freelancers to big agencies, to help organize their work and tasks without having to leave WordPress. It has an extensive feature set offering separate client dashboards, powerful settings, and necessary elements like timelines and milestones.

Although a wide range of features is already included in the core plugin, Projectopia sells premium addons for those who want to expand upon the functionality. It’s also worth mentioning that the developers are known to release new addons as user requests come in. Expect to pay around $20 for each addon.

A few of the addons include:

Features That Make Projectopia a Great Choice:

Bonus Tips for Researching WordPress Project Management Plugins

There are a lot of great project management and task management tools outside of the WordPress ecosystem. Drag is a cool example of one that organizes your Gmail into task lists, just like Trello. People spend a lot of time per day in their email inbox, so it makes sense to have your task management in the same spot.

Or check out this list of the best Trello alternatives used by top technical teams.

There’s no requirement to utilize one of these WordPress project management plugins, but it does place your workload in one dashboard with all the features you need to keep your team on-task. However, others prefer separating project management from their WordPress sites. Much of it is a personal preference, so we suggest trying out a few of these plugins to see if they work for you.

How to Choose the Right WordPress Project Management Plugins

If one thing’s for sure, WordPress project management plugins aren’t that plentiful. Unfortunately, this means that there’s a lesser need for project management or there may be more reputable solutions that don’t have direct WordPress integrations.

However, plenty of organizations need that link to WordPress to maintain cleanliness and to view immediate progress. Luckily, a smaller batch of plugins means that you don’t have to test out as many. We’ve only covered the project management plugins worth considering, so feel free to test them out and see which ones you like the most.

Finally, we’ve covered a few apps and software that aren’t necessarily WordPress project management plugins. Rather, they integrate with premium extensions or triggers. Those are typically more powerful managers, but you don’t get control inside of WordPress.

Here are a few final suggestions based on what each plugin/software does best, or how we view it compared to the others:

  1. WordPress Project Management by UpStream – Think about the UpStream plugin if you’d like a free project manager with the option to upgrade with addons. It’s flexible, modern, and all in the WordPress dashboard.
  2. Monday.com with the WooCommerce Integration – This is our favorite design from a project management software. The integration doesn’t put your manager in WordPress, but it syncs nicely for regular websites and WooCommerce. Not to mention, it’s relatively inexpensive.
  3. WP-Client with Project Management Extension – Only go for the WP-Client/Project Management combo if you’re also in need of a client management tool. Sometimes client and project management go hand-in-hand, so if that’s the case for your business, WP-Client is the right plugin for you! Just make sure you get the Project Management extension as well.
  4. Avaza with Third-party Integrations – Avaza serves you well if you run a WooCommerce site. It offers a stunning interface and several automation tools and integrations with accounting software.
  5. SP Project & Document Manager – Here’s a plugin that works as a lightweight project manager and a powerhouse file sharing tool. File sharing and storage is its main purpose.
  6. Airtable with Its Third-party WordPress Integration – The Airtable manager works if you want a free plan and if you’d like multiple view options, such as Kanban, calendar, and grid views.
  7. Freedcamp with Third-party Integrations – Freedcamp is extremely inexpensive, but it doesn’t cut corners. Enjoy project management with time tracking and a beautiful interface.
  8. Panorama – This is a viable project manager with a quality all-around feature set, but we particularly like it for embedding project lists on your website.
  9. Zephyr Project Manager – Reasons to consider the Zephyr plugin include the simple interface, superior mobile version, and solid progress reports.
  10. Task Manager Pro – In terms of project management, there’s nothing particularly unique about this plugin. However, the support ticketing system is something that some people may want.
  11. Business Manager – HR, ERP & Projects – The name pretty much says it all here. We would only encourage you to go with this project manager if you also want HR and ERP features in addition to the project tools.
  12. Kanban Boards for WordPress – Many of the project managers have Kanban Boards for a fee, but this plugin provides it for free. Use this to compliment a more comprehensive project manager if needed.
  13. Projectopia – Consider this plugin if you want a beautiful workflow interface. It’s also a great option if you’re leaning towards premium plugins but don’t want to spend too much.
Teamwork makes the dream work...but without an effective project management tool, collaborating can turn into a nightmare. 😰 Keep things on track and organized with these 13 options 😌Click to Tweet

From basic free plugins to frameworks extendable by premium addons, you can use WordPress to manage all of your projects, clients, vendors, and suppliers. The best project management plugins are easily integrated into any business environment!

As mentioned briefly, we encourage you to look at both WordPress project management plugins and project management software that does or doesn’t link WordPress.

The thing with project management is that the best choice often has to do with your personal interface preference and workflows. So, test out a few of our suggestions (preferably on a staging site) and ask yourself if the features and pricing are right.

Now we’d like to hear from you: What are your preferences when it comes to project management? Share your thoughts in the comments section below.


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